Released November 10th 2026
Work together in real time, document every procurement with confidence, and stay in control all the way to signature. Sprint 14 puts your team in the same document at the same time, rebuilds the procurement protocol, and gives you more control at every step, from richer requirements and supplier answers to awarding and signing. Here’s everything that’s landed.
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🏢For Contracting Authorities
Real-time collaboration
You can now work on the same procurement as your colleagues at the same time. When a colleague makes an edit, you see it straight away. You don’t need to refresh, you won’t overwrite each other’s work, and you won’t have to wonder which version is the latest.
- Real-time collaboration covers the description and the procurement details, which is where teams spend most of their writing time.
- The remaining procurement fields will follow over the next sprints.
- It will vary when this feature is enabled for each organization, so it can take up to a week before you see it on your side.
Benefit: Faster teamwork on procurement documents, with one shared version and no lost edits.
📌Read more: Real-time collaboration
A completely new procurement protocol
We’ve rebuilt the procurement protocol from the ground up, and it meets the legal requirements. We’ve also removed unnecessary information, so the protocol is quicker to complete.
- The protocol is pre-filled from your procurement: organisation, procedure, title, deadlines, bids received, opening procedure, contract value, and selected and rejected suppliers with justification.
- Optional sections, such as use of subcontractors, conflicts of interest, and cancellation, only appear when they’re relevant, or you enable them.
- Tooltips explain what to document in each section.
- You can download the protocol as a PDF. It has a cover page showing the procedure and the procurement title, plus a table of contents.
Benefit: Less time spent on documentation, and a protocol that meets the legal requirements and is ready to export whenever you need it.
📌Read more: Procurement Protocol
Signing invitations in KAV: full control after you send
Until now, a mistake spotted after a signing invitation had been sent, such as the wrong signer, an outdated document or a wrong email address, meant contacting support. Now you can fix it yourself.
- Withdraw an invitation directly on the contract. The contract goes back to draft, so you can correct the documents or signers and start a new signing round.
- Signers are notified by email, and the old signing links stop working, so nobody signs an outdated version of the contract.
- If needed, you can withdraw all invitations and restart signing once the underlying problem is fixed.
- Resend invitations to remind signers who haven’t signed yet.
- To replace a signer, delete their invitation and add a new one. The old invitation stops working
Benefit: You can fix mistakes yourself without waiting for support, and be confident that only the correct version is signed.
📌Read more: Signing a Contract
Multiple letters per supplier
When you award, you’re no longer limited to one document per supplier.
- Upload several award or qualification letters to the same supplier.
Benefit: Every letter a supplier needs is sent from the same place, with no workarounds.
📌Read more: Award Contract to Supplier
Additional documentation on requirements
Suppliers often need to prove a “yes”, not just say it. You can now ask for that proof directly on the requirement, so you no longer have to rely on supplementary files uploaded elsewhere.
- For each option, you decide whether the supplier must attach documentation or not.
- Suppliers only add documentation where you’ve asked for it, so you won’t receive files you didn’t request.
- The documentation sits next to the answer it supports, so evaluators don’t need to cross-check attachments.
Benefit: Simpler and more reliable evaluation, with the proof right where you need it.
📌Read more: Requirement Specification in Artifik
Pictures in the smart editor
You can now add images directly to your documents in the smart editor.
- Illustrate a requirement, include a drawing, or show a layout where words alone aren’t enough
Benefit: Clearer procurement documents that are easier for suppliers to understand.
Standstill period shown as dates
The standstill period in the timeline now shows the actual end date and the first day the contract can be signed. It no longer only says “X days after the award decision”.
- The milestone is called Standstill period and shows the number of days and the end date
- Before the award, the end date is based on the planned award decision date, and it updates if that date changes.
- The suggested length depends on the procedure: there’s no milestone below the national threshold, and the period is 10 days above it.
Benefit: You can see at a glance when the contract can be signed, with less risk of signing too early.
Dynamic fields in contract and planning templates
Dynamic fields used to work only in procurement templates. They now work in contract and planning templates too. Organisations that manage many templates have had to keep near-identical copies just to change a single paragraph, and they no longer need to.
- Write once and reuse everywhere: a dynamic field is a reusable block of text that you manage in organisation settings
- Fields are now available in contract templates, in the contract section of procurement templates, and in the contract strategy of planned procurement templates
- Each organisation can replace a field with its own text or switch it off, so shared templates fit every organisation
- When a procurement, planned procurement or mini-competition is created from a template, the organisation’s own text is inserted automatically
- A field that’s used in a template can’t be deleted while it’s in use
Benefit: Fewer templates to maintain, and consistent text across your organisation hierarchy.
📌Read more: Creating and managing dynamic fields
📦For Suppliers
Export the procurement as one PDF
Before you start a bid, you can now download a published procurement as a single PDF using Export as PDF.
- The PDF includes the timeline, procurement information, qualification requirements, specification, award criteria, the list of attachments and information about the buyer
- Read it offline, share it internally and archive it
Benefit: It’s easier to assess the procurement and involve colleagues before you decide to bid.
Tables in your answers
You can now use tables in your answers in rich text fields.
- Answer pricing breakdowns, reference lists, staffing overviews and structured comparisons in the format they naturally come in
Benefit: Clearer, better-structured answers that are easier for the buyer to evaluate.
📋General Improvements
New navigation sidebar
Artifik has a new navigation sidebar that makes it easier to move around the platform.
Benefit: Quicker access to what you need, wherever you are in Artifik.
Stability and performance
This release also includes a number of technical and usability improvements:
- 46+ bug fixes across templates, exports and procurement forms
- 65+ improvements across the smart editor, collaboration, requirements, procurement and template workflows
Benefit: A more stable, reliable, and efficient user experience in Artifik.
💬 Support and Questions
Do you have questions about this release or need assistance?
Contact our support team – we’re happy to help.