Sprint 10 was released on August 13th, 2026
This version brings the first phase of a new, structured requirements experience, a dedicated tab for contract contacts and billing information, the ability to start a new procurement directly from an expiring contract, several enhancements to call-offs, and improved handling of deviations and document transfer from KGV to KAV.
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🏢 For Contracting Authorities
New Requirements Management
Requirements are moving from free text in the editor to structured, individual units.
- Each requirement has a type: Must, Must +, Should, or Information, clarifying what is mandatory to fulfill, what is evaluated, and what is for information only.
- Requirements are organized into numbered sections, with a title, description, and response type (text, file upload, yes/no, amount).
- Requirements carry over from templates into procurements, evaluations, and supplier offers.
- Prefer the old way? A setting allows you to temporarily switch back to the familiar editor for smart documents. You can switch between the new and old solution without losing requirements or structure, and the content you have already created follows both ways if you switch.
Benefit: Requirements become much easier to build, review, and reuse across procurements. A structured overview replaces a long, scrollable document. Additional functionality around requirements management, such as linking to smart contracts, will be introduced continuously in upcoming sprints.
📌Requirement Specification in Artifik
New Tab for Contract Contacts and Billing Information
Root organizations now have a dedicated tab, Contract Contacts, under organization settings, where you can register and keep contact and billing information for the contract relationship with Artifik up to date.
- Register contract owner, system owner, and privacy/security contact so that Artifik always reaches the right person for renewals, operational incidents, or personal data security breaches
- Enter billing information such as EHF address, project number, and other references you want on the invoice
- Only users with the System Administrator role can update the contract contacts
Benefit: Correct contact information is always available and up to date, so Artifik can quickly reach the right person – and invoices match your own references.
📌Account management and Invoicing Information
Start a New Procurement from an Expiring Contract
You can now go directly from the experience of a closed contract to the next procurement.
- Contracting authorities can add an experience report on a signed contract, capturing how the agreement went.
- From the experience report, a new planned procurement can be started directly, linked back to the original contract.
Benefit: Renewing an agreement or creating a similar procurement no longer starts from scratch – the context from the outgoing contract carries directly into the next one.
📌Create Experience Report and Planned Procurement from Expired Contract
Improvements in the Call-Off Flow
We have made several improvements in how call-offs are created and managed within framework agreements.
- Contracting authorities can register a justification when moving to the next supplier.
- For ranked call-offs, contracting authorities can override the ranking and invite another supplier, with mandatory justification and traceability.
- Each call-off gets its own message thread with the supplier, allowing orderers and sub-organizations without access to the framework agreement to communicate directly with the supplier.
- The contact person on a new call-off is now automatically set to the creator of the call-off, instead of having to be selected manually.
- General cleanup: clearer button texts, a correctly highlighted call-off tab, and a tidier call-off creation page.
Benefit: Call-offs become faster to create, easier to justify, and clearer to communicate around – especially useful for sub-organizations working under a shared framework agreement.
📌Creating and carrying out a call-off
Improved Handling of Deviations
Handling of deviations has become clearer and better documented.
- Rejecting a deviation now requires a justification, which is shown to the person who reported the deviation
- The approver’s name and timestamp are recorded and displayed when a deviation is approved
- A responsible person can be assigned for each deviation – by default the contract owner, but this can be changed.
- The solution type can be edited after a deviation is marked as resolved, including a new option "Other"
Benefit: The reporter, resolver, and approver all get a clearer and better documented tracking of what has happened and why.
📌Managing Deviations on Contracts
Full Q&A Context Now Transferred from KGV to KAV
Building on the document transfer from KGV to KAV in Sprint 9, the entire Q&A PDF – not just the underlying files – can now be carried forward into the contract.
Benefit: The Q&A history in a contract appears as a complete document, instead of files without their original context.
📌Transfer a procurement to contract management
More configurations in the organization settings
You can now freely activate or deactivate some of the functionality in Artifik for your organization. This applies to users with the system administrator role.
Benefit: You can activate functionality yourself when it suits you, without going through support.
📋 General Improvements
Stability and Performance
This version also includes a number of technical and usability improvements:
- Over 22 bug fixes across procurements, contracts, and templates
- More than 32 improvements in procurement flow, supplier flow, and AI performance
Benefit: A more stable, reliable, and efficient user experience in Artifik.
💬 Support and Questions
Do you have questions about this version or need assistance?
Contact our support team – we are happy to help you.