Sprint 8 was released on July 3rd, 2026
This release focuses on giving buyers more capability to run their entire procurement and contract process inside Artifik, from planning through evaluation and spend follow-up, while bringing several compliance updates in line with the new procurement thresholds effective from July 1st.
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🏢 For Contracting Authorities
Updated Flow for Filling In a Procurement
Filling in a procurement has been restructured into a clearer, step-based flow.
- Each section of the procurement (procedure, lots, requirements, procurement information, invitations, publish) now appears as its own step, reducing how much you need to scroll through one long document
- Procurement settings (team, activity, duplicate, delete) are grouped separately from the content steps
- Preview and publish are consolidated as the final step in the flow
Benefit: Buyers get a clearer sense of where they are in the process and what's still missing, instead of scrolling through a single long page trying to track validation errors.
AI-assistant in text fields and smart contracts
All text fields and smart documents in planning, KGV and KAV now has access to a built in KI-assistand that can help you as you work.
- It can expand, shorten, or improve already written text
- It can fact check content up against the relevant laws and regulations
- It can read uploaded file attachments and convert them to smart documents
- It also works as an AI-chat, for questions that arise as you go along
Benefit: Correct help directly in Artifik, without you having to look up in the regulations yourself, convert attachments manually or send the text to a collegue for a quality check,
New Dashboard for Published Procurements for Buyers
The procurement home page shown after a competition is published has been redesigned around what buyers actually need once bidding is underway.
- Three activity cards — Suppliers, Questions & Answers, and Communications — show submitted bids, unanswered questions, and threads awaiting a response, each with a shortcut to the relevant page
- A statistics panel shows total views, draft bids, followers, and submitted bids at a glance
- A timeline with milestone markers (published, pre-bid conference, questions deadline, submission deadline, award) sits alongside the activity cards
- The published notice and the supplier flow itself are still one click away via the Preview buttons in the top bar
Benefit: Once a competition is live, buyers land on an overview of what needs attention instead of static notice content they've already published. Follow-up on bids, questions, and supplier communication is visible immediately, without navigating away.
Planned Procurement Requests
Members of your organisation, whether they have their own Artifik user account or an SSO guest account, can now submit a request for a planned procurement, without going through the buying team directly.
- A "Request procurement" button appears on the organisation's published contract listing, secured behind SSO so only organisation members can access it
- The requester fills in a form configured by the organisation admin (needed-by date, budget status, estimated value, description of the need, and contact details) and receives an on-screen confirmation once submitted
- Requests land on a dedicated Procurement Request Dashboard, with a counter on the Planned Procurement listing showing how many requests are awaiting review
- Buyers can open each request, review it, and either convert it into a planning process or a procurement directly, or evaluate and reject it with a reason
Benefit: Colleagues across the organisation get a structured way to flag a need for a new agreement, instead of relying on email or word of mouth. Buyers get an aggregated overview of incoming demand, with enough context to act on each request quickly.
📌Manage and Process Procurement Requests
📌Submit a Procurement Request as an External User
Evaluation in Artifik
Bid evaluation that previously relied on an external Excel sheet can now be done directly inside Artifik.
- Set up award criteria with requests, enter scores and comments for each supplier, and Artifik automatically calculates the ranking and final result based on the selected evaluation model
- Artifik supports three families of evaluation models, in line with DFØ's (the Norwegian Agency for Public and Financial Management) guidance on bid evaluation:
- Points model — supplier prices are converted into scores and weighted against quality scores, with a choice of three price calculations: linear, proportional, and hybrid
- Pricing of quality — quality is given a monetary value that adjusts the bid price, and the supplier with the lowest adjusted price wins; the value can be a deduction or an addition
- Lowest price — the tender with the lowest price wins, without a quality assessment
Benefit: Buyers can run their evaluation entirely inside Artifik, without switching to an external spreadsheet or reconciling scores manually between systems.
📌Evaluating tenders in Artifik
Regulatory and eForms Updates
Several changes reflect new procurement rules that came into effect on July 1st, 2026:
- Updated threshold validation now reflects the new threshold of NOK 500,000 excl. VAT, with support for running procurements exempt from regulation below the new threshold
- Buyers can now mark a procurement as open for innovation and select the type of innovation being requested (process innovation, product innovation, challenging the market, or R&D activities), in line with the eForms code list
- Support for Doffin's new E2 (planning), E3 (competition), and E4 (result) notice types for the simplified process below threshold
- Contract Award Notices now include consortium members where relevant
Benefit: Procurements created in Artifik stay aligned with the current legal thresholds and the latest eForms notice requirements, without any manual workarounds.
Manual Spend Entry per Contract
Organisations can now record spend on a contract manually, in addition to any spend captured automatically.
- A "Manage spend" button on the spend box opens a spend overview page where the buyer can add an entry by selecting the supplier, adding a title, and entering a value
- The spend barometer updates immediately to reflect manually added spend
- For framework agreements with lots, the total spend across all lots is shown on the main page, with the breakdown per lot visible on hover
- The feature sits behind an organisation-level setting, off by default
Benefit: Contracts where spend isn't tracked automatically today can still show an accurate, up-to-date spend picture, without waiting for a system integration.
📌Spend Management on Framework Agreements
Contract Numbers
Organisations can now turn on a dedicated, supplier-facing contract number, separate from the internal reference number and the Artifik contract ID.
- A new organisation-level setting, "Show contract numbers", generates a system-assigned contract number for every contract in the organisation once enabled
- Numbers are unique within the organisation tree and follow suppliers down to their own specific contract under a framework agreement (e.g.
00043-01for a supplier's lot contract,00043-01-01for a call-off within the contract) - The number is shown beside the contract title, in the contract details, on the contracts list, and in Excel exports
- Existing contracts are automatically backfilled with a number once the setting is turned on
- Custom numbers, for example numbers migrated from another system, can be set via the external API or import
Benefit: Organisations that rely on their own contract numbering for invoicing, catalogues, or ERP follow-up can now expose that reference to suppliers directly in Artifik, without replacing their existing numbering scheme or doing manual reconciliation.
Structure Uploaded Documents with Tags
Documents uploaded in KGV and KAV can now be organised using tags instead of one long list.
- Documents can be uploaded directly into a category, or moved between categories with drag-and-drop
- Users can create their own categories in addition to suggested ones (e.g. Contract, Data Processor Agreement, Non-Disclosure Agreement, Drawings)
- Filtering and search work across categories, and the downloaded zip is structured based on the tags you created, so documents stay organised both inside and outside the application
Benefit: Procurements and contracts with large numbers of uploaded files are much easier to navigate — finding the right document no longer means scrolling through an undifferentiated list.
Reserve the Right to Negotiate (Below-EEA)
On below-EEA procurements where negotiation is allowed, buyers answering "No" to conducting dialogue can now additionally reserve the right to do so later.
- The dialogue question has been reworded to "Do you plan to conduct dialogue?" with a new follow-up shown when the answer is No
- If the right is reserved, the buyer keeps the option to either start a dialogue round later, or go straight to award
Benefit: Buyers no longer have to choose between signalling that dialogue will happen or losing the legal flexibility to negotiate later — both positions can now be expressed accurately.
Smart Contracts in Procurement Templates
Procurement templates can now include a smart contract, with award criteria and requirements available as dynamic fields in the contract section, whenever the template itself has award criteria and requirements defined.
Benefit: Organisations that standardise on templates no longer need to add contract content manually after each procurement is created from a template.
Aggregated Management Dashboard
You can now choose the aggregated management dasboard, with additional configurable variants to match how different organisations want to see their data.
Benefit: Organisations that rely on a high-level, visual overview of their procurement and contract activity have that view back, now with more flexibility in how it's configured.
Cleaner Tasks and Approvals
Tasks and approvals inside procurements and contracts have a clearer, more formal layout.
- Search and filtering are now at the top and cover both tasks and approvals
- Approvals have a dedicated, more formal look, with a clear "approved" state, who approved it, and when
- The "see task" button stays visible while scrolling
Benefit: It's easier to track what's outstanding and what's been approved, especially in procurements and templates with many tasks and approvals in play at once.
📋 General Improvements
Improved Contract Register Overview
The Contract Register overview list now works as a proper search-and-discovery tool.
- New columns: Supplier, Owner, Category, End date, and Status (Active/Expired), alongside the contract name
- Search now also matches the published contract description, not just the contract title
- The list can be sorted and filtered by name, supplier, owner, end date, category, and status
Benefit: Finding the right agreement in the contract register no longer requires opening contracts one by one — users can search by what the agreement covers, not just its title.
Stability and Performance
- 60+ bug fixes across procurement and contract workflows
- 55+ improvements in stability, performance, and user-friendliness
💬 Support and Questions
Do you have questions about this release or need assistance?
Get in touch with our support team — we're happy to help.