Sprint 7 was released on June 11th, 2026.
This version strengthens contract management with extended deviation handling, flexible contract signing supporting multiple signatories, and improved access control for published contracts. Additionally, there are significant improvements in list views across the platform.
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🏢 For Contracting Authorities
SSO-Restricted Access to Published Contracts
Organizations can now choose whether published contracts are available to everyone or only accessible to users who log in via the organization's SSO.
- A new organization-level setting: Require SSO for published contracts. When enabled, only logged-in users from the organization's SSO domain(s) can view published contracts.
- When SSO restriction is enabled, the public contract page requires login. This means only users affiliated with the organization have access.
- The preview before publishing now exactly matches what external users will see; hidden elements and internal buttons are no longer visible.
Benefit: You decide who can see your published contracts. For organizations needing to share contracts with selected stakeholders without publishing them openly, SSO restriction gives you the control you need.
📌Configurations on organizations
Allow External Parties to Report Deviations on Published Contracts
With SSO access for published contracts in place, users authenticated via the organization's SSO can also report deviations directly on published contracts, without access to the internal contract management system in Artifik.
- A new Register Deviation button appears on published contract pages for authenticated SSO users
- The reporter selects from templates explicitly enabled for external reporting
- Submitted deviations enter the status Internal review and must be approved or rejected by the contract owner, with the option to add a reason when rejecting
Benefit: People in the organization without a user account in Artifik can now report deviations in a structured way directly on the contract, without relying on email or manual processes. All deviations are collected in the same register and follow the same workflow, regardless of who reported them. Nothing is entered into the deviation register without the contract owner reviewing and approving it. Once approved, the improved workflow takes over; see the next section.
📌Finding Contracts and Reporting Deviations as an External User
Improved Workflow for Deviation Handling
Once a deviation is registered, either internally or by an external party via SSO, the internal handling is also improved:
- Add internal notes and updates to an ongoing deviation at any point in its lifecycle
- Add a resolution comment when a deviation is marked as resolved
- Upload attachments directly to a deviation record
Benefit: Each deviation now has a complete history, ongoing notes, resolution comments, and attachments gathered in one place. You always know what happened, why it was resolved, and what documentation was used.
📌Managing Deviations on Contracts
Multiple Signers per Contract
Contracts now support multiple signers on both the buyer and supplier sides.
- Add up to 10 signers on contracts for both the contracting authority and supplier
- All signers receive an invitation to sign, and the contract is marked as fully signed only when everyone has completed signing
- Individual signing status is visible per signatory in KAV
- For framework agreements, it is possible to use the same signers for the contracting authority across all contracts
Benefit: Contracts requiring approval from multiple people on both sides can now go through a complete signing process in Artifik, with all signers invited, tracked, and confirmed before the contract is marked as completed.
Bid Documents Automatically Included with the Contract in KAV
When a contract is created from a completed competition, all supplier documents from the winning bid are now automatically available in KAV, without manual downloading and uploading.
The following documents are transferred:
- Qualification documentation (attachments to qualification requirements, consortium, and subcontractor files)
- Additional bid files uploaded in the bid response
- Files from file upload fields in competition details, specifications, and award criteria (if enabled)
- System-generated bid PDFs (ESPD, award criteria, requirements, and procurement information response)
Benefit: Everything the supplier delivered as part of their winning bid is immediately available in the contract, without manual transfer. The complete documentation basis for the award is in place from day one.
📌Transfer a procurement to contract management
Procurement PDF Now Matches the User Interface
The exported PDF for a procurement has been restructured to match the Home tab:
- Sections appear in the same order as the Home tab (Timeline → About the Procurement → Contract Details → Criteria → Attachments → About the Contracting Authority)
- Fields previously missing are now included—such as justification for direct procurement, framework agreement details, options, and custom milestones in the timeline
- Conditional fields only appear when relevant to the procurement type
- Procurements with subcontracts now include full details per subcontract
- When a procurement has multiple contracting authorities, all are listed
Benefit: The PDF export is now a reliable and complete representation of the procurement—useful for sharing, archiving, and review.
Specify the Estimated Contract Start Date on Planned Procurements
You can now register an estimated contract start date when creating and editing a planned procurement.
Benefit: The estimated contract start date gives the team and management a clearer picture of delivery timelines, resource needs, and transition planning.
Correct Organization Name in Smart Contracts
For organizations with a hierarchical structure, the dynamic field for contracting authority in smart contracts now resolves to the organization sent to Doffin/TED.
- If a sub-organization is a department (without its own organization number), the field resolves to the nearest parent with an organization number
- If the sub-organization itself has an organization number, the field resolves to that sub-organization’s name as before
Benefit: Organization information in smart contracts now automatically matches what is published on Doffin and TED, no manual corrections needed.
Option Validation Removed When Registering Contract Directly in KAV
The validation that applies in the procurement context (KGV) for duration is no longer relevant when registering a contract directly in KAV.
Benefit: No validation errors when registering a contract with an extension option directly in KAV.
📋 General Improvements
Improved List Views for Contracts, Procurements, and Templates
The list pages for contracts, procurements, and templates have been significantly upgraded:
- Filtering in one column now works across pages, ensuring correct sorting.
- Wider page layout on all main pages for better use of available screen space
- The owner filter always shows yourself at the top of the list for faster selection
- On the Templates page, you can now filter on multiple values simultaneously for type, status, regulation, threshold, organization, and sharing status
- Active filters are clearly displayed at the top of the list and can be removed individually without resetting all
Benefit: Sorting, filtering, and navigation in large lists now work as expected, results are sorted and filtered across all pages. With combined filters and a clear display of active filters, you get to what you’re looking for faster.
ESPD Now Includes All Consortium Members
When a supplier bids as a consortium, the exported ESPD PDF now includes each consortium member and both their own and consortium members’ subcontractors—not just the main organization. Each member gets their own section with company information, grounds for exclusion, and responses to qualification requirements.
Consortium members can also extract their own ESPD PDF containing their own response, including their own subcontractors; the same applies to subcontractors of both the main supplier and consortium members.
Benefit: Contracting authorities reviewing bids no longer need to cross-reference the consortium structure in the application; everything is in the document.
Stability and Performance
This version also includes several technical improvements:
- Expanded integration test coverage across templates, procurements, and contract workflows
- More than 15 bug fixes and 22+ stability and usability improvements across procurement and contract workflows
Benefit: A more stable, reliable, and efficient user experience in Artifik.
💬 Support and Questions
Do you have questions about this version or need assistance?
Contact our support team—we are happy to help.