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Signing Responses

Updated

This article describes how to sign and submit a response in Artifik.

This article covers the following topics:

In Artifik, most responses must be signed before submission. There are exceptions.

You must sign when submitting initial, revised, and final offers in competitions. You do not need to sign when submitting qualification applications and market surveys.

Artifik will clearly inform you whether signing is required or not. 

Important: The response is not submitted until the signing is completed. We recommend that you sign and submit the response at least 3 hours before the deadline, so you have time to get support if problems occur.

Choose signing method

When you are ready to submit your response, choose the signing method at the bottom of the Summary and Signing tab. 

 

choose signing method.png

 

You can choose to:

  • Sign with Norwegian BankID
  • Sign with Norwegian Buypass
  • Sign with Swedish BankID
  • Sign with SMS or email one time code

Click Start signing process to continue.

Start the signing process

A confirmation window will then open where you can choose to proceed with signing or cancel.

  • Click Sign to start the signing process with the method you have selected. 

  • Click Cancel to cancel and get the option to change the selected signing method. 

 

 

Information: You must complete the signing process without canceling for the response to be submitted.

Complete the signing

You will then be taken to a page where you can view the document you are about to sign. 

At the top right, you will find options to select zoom, language, download, and to cancel. On the far right is the button you press to continue signing:
 

choices signicat.png

 

When you press Sign documents, a new dialog window opens where you can review the document you are signing, including all offer documents with unique identifiers.

Check the box for I have read and understood the presented documents and am ready to start signing before you can proceed.

 

start signing.png

 

Click Continue at the bottom right. 

Sign with Norwegian BankID

Follow the steps displayed in the BankID window to complete the signing.

Fill in 

  • national identity number

  • one-time code

  • password or use the mobile app to complete the signing. 

Sign with Norwegian Buypass

Follow the steps displayed in the Buypass window to complete the signing.

Using mobile app: 

  • National identity number
  • Confirm the security code shown on screen in the mobile app, or use a password

Using smart card: 

  • Enter PIN code

Sign with Swedish BankID

Follow the steps displayed in the BankID window to complete the signing. 

  • Open the BankID app and select "Scan QR code"
  • Scan the QR code on the screen
  • Enter the security code/verify with FaceID

Sign with email

  1. Select Email OTP from the list of signing methods.
  2. Enter your email address and click Next.
  3. Enter the code you receive by email and click Verify. You have three minutes to enter the code.
  4. You will be returned to Artifik, where you can see a confirmation that you have signed.

Sign with SMS

  1. Select SMS OTP from the list of signing methods.
  2. Choose the correct country code.
  3. Enter your number and click Next.

 

enter phone.png

 

 

You will then receive a one-time code sent to the phone number or email you provided. You now have 3 minutes to enter this code in the field and click Confirm to complete the signing.

Information: 
The phone number you enter must be identical to the one registered in Artifik. Otherwise, you will not be able to complete the signing.

Confirmation of submitted offer

When the signing is complete, a confirmation will appear in the Summary and Signing tab. The response is now submitted.

 

 

You will also receive confirmation by email. The response can be downloaded as a ZIP file to verify what was submitted.

Further guidance

📌 How to edit or withdraw responses

 

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