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Respond to an RFI in Artifik

Updated

A market survey (RFI) is a non-binding request from a contracting authority seeking input from suppliers before a potential procurement. This is an important opportunity for you as a supplier to influence how the competition is shaped.

This article explains how you as a supplier respond to a market survey in Artifik.

📌 Read more about how to find RFIs in Artifik here: Finding Procurements and RFIs in Artifik

The article covers the following topics:

Respond to an RFI

Log in to Artifik and open the market survey. If you haven't registered yet, you'll need to do that first.

📌Read more here: Supplier Registration in Artifik

  1. Click Respond to this RFI on the left side of the Home tab.


     

You will then have access to submit a response and communicate with the contracting authority in the Messages tab. If the contracting authority has shared questions and answers, you'll find these in the Questions and answers tab.

There are two ways to respond to an RFI, depending on how the buyer has chosen to set it up.

  1. Respond via respond fields: If the contracting authority has added response fields, you’ll see them in the lower half of the Home tab. There will also be a green button labeled Start Responding.
  2. Respond via the Communications tab: If no response fields have been added, there will be no green button. You must then submit your response via the Communications tab.

 

Responding via the response fields

  1. Navigate to the section Procurement information. 

  2. Click Start Responding to activate the response window.


     

  3. Fill in the fields the contracting authority has set up. Depending on the configuration, you may answer yes/no questions, multiple-choice questions, free text, or upload documents. 

  4. Click Submit response to submit your input.

Once submitted, Artifik will clearly show a green checkmark and the text Response Submitted as confirmation.



 

Tip: You can update your response up until the submission deadline.

Respond via the Communications tab

  1. Navigate to the Messages tab. Click +Start Conversation to create a new message.


     

  2. Enter a title and write your response in the message field. Click Upload files to attach any documents.

  3. Click Send message to send your response to the contracting authority.

 

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